Emburse Captio

Expense Approval

Expense Approval within Emburse Captio automates the review and authorization of submitted expense reports through configurable workflows. Managers can approve or reject claims based on company rules, streamlining the process. This ensures policy compliance, reduces fraudulent submissions, and accelerates reimbursement for employees.

Mileage Tracking

Mileage Tracking in Emburse Captio allows users to log business travel distances via GPS or manual input. The system calculates reimbursement amounts using preset mileage rates, ensuring precise claims. This feature reduces errors, simplifies audit trails, and supports compliance with company policies and tax regulations.

Multi-level Approval

Emburse Captio’s Multi-level Approval feature facilitates multi-tiered expense authorization workflows. Expenses can be routed through multiple approvers sequentially, depending on amount or department. This layered approval process enhances control, improves accountability, and reduces risk by ensuring thorough expense validation.

Multiple Reporting Currency

With Multiple Reporting Currency support, Emburse Captio allows businesses to manage expenses in various currencies seamlessly. Transactions are automatically converted using current exchange rates, enabling consolidated and accurate financial reporting. This is essential for global organizations to maintain consistency in expense tracking and accounting across regions.

Receipt Management

Receipt Management in Emburse Captio centralizes digital receipt capture, storage, and association with expenses. Employees can upload receipts via mobile or desktop apps, facilitating easy verification during audits. This feature reduces paper clutter, strengthens compliance, and ensures all expense entries are supported by proper documentation.

Reconciliation Summary

The Reconciliation Summary feature in Emburse Captio consolidates transactions, approvals, and receipts into comprehensive reports. It helps finance teams identify discrepancies and incomplete records, simplifying month-end closing and audit preparation. This summary enhances financial transparency and accuracy within the organization’s expense management process.

Reimbursement Management

Reimbursement Management in Emburse Captio automates tracking and processing of employee expense reimbursements. From submission through approval to payment, the system ensures timely, accurate reimbursements. This reduces administrative burden, improves employee satisfaction, and maintains adherence to organizational policies.

Spend Control

Emburse Captio’s Spend Control feature allows organizations to define spending limits, restrict categories, and monitor expenses in real time. It proactively prevents overspending and enforces compliance with company policies. This control mechanism supports budget discipline and mitigates financial risks associated with unmanaged expenditures.

Tax Claim

Tax Claim functionality in Emburse Captio supports identification and documentation of recoverable taxes like VAT or GST from expense transactions. It ensures tax compliance and optimizes reclaim processes by capturing necessary information from receipts and reports, thereby improving cash flow and reducing audit risks.

Third-party Integration

Emburse Captio offers Third-party Integration capabilities with accounting software, ERP systems, and HR platforms. This ensures seamless data transfer across systems, reducing duplicate entry and errors. Integrations streamline workflows, enhance reporting accuracy, and enable a cohesive financial ecosystem.