CloudBooks

Bank Feed Sync

CloudBooks’ Bank Feed Sync automatically connects and imports financial transactions from linked bank accounts into the platform. This feature reduces manual data entry, ensures accurate and up-to-date expense records, and streamlines bank reconciliation processes. It helps finance teams monitor real-time spending and maintain greater control over organizational finances.

Mileage Tracking

CloudBooks’ Mileage Tracking feature allows users to log distance traveled for business purposes either manually or via integrated tools. It calculates reimbursements based on predefined mileage rates. This simplifies travel expense submissions, ensures accuracy, and promotes transparency in tracking business-related travel for employee reimbursements and reporting purposes.

Multi-level Approval

CloudBooks supports Multi-level Approval, allowing expense reports to go through several levels of authorization based on predefined criteria like department or expense amount. This ensures higher control, compliance with corporate policies, and accountability, especially in larger organizations that require layered financial oversight and structured approval workflows.

Receipt Management

CloudBooks’ Receipt Management feature allows employees to upload and organize digital receipts linked to corresponding expense entries. This reduces paper clutter, centralizes documentation, and ensures that expense claims are supported by proper proof. It facilitates easier audits and improves compliance with both internal policies and regulatory standards.

Receipt Scanner

The Receipt Scanner in CloudBooks uses OCR technology to extract key data such as amount, date, and vendor from scanned or photographed receipts. This reduces manual entry, speeds up expense submissions, and ensures consistency and accuracy in expense tracking across all departments and users.

Reconciliation Summary

CloudBooks provides a Reconciliation Summary feature that consolidates expenses, card transactions, and bank feeds into a single view. It helps finance teams detect discrepancies, match expenses accurately, and validate entries. This feature simplifies month-end reconciliation and enhances financial transparency within the organization.

Reimbursement Management

CloudBooks’ Reimbursement Management feature streamlines the process of reviewing and processing employee reimbursement requests. Once expenses are approved, the platform ensures prompt payment and full traceability. This feature improves employee satisfaction, reduces administrative effort, and maintains alignment with organizational reimbursement policies and practices.

Spend Control

CloudBooks enables organizations to manage Spend Control by defining expense limits, setting rules, and enforcing real-time monitoring of spending behavior. Alerts and restrictions help prevent policy violations and excessive spending. This feature promotes financial discipline and ensures expenses stay within predefined budgets and guidelines.

Tax Claim

CloudBooks’ Tax Claim feature identifies recoverable taxes, such as VAT or GST, from eligible expenses. It compiles data into reports that help organizations reclaim taxes and stay compliant with tax laws. This automation reduces manual errors, enhances reporting accuracy, and supports efficient tax recovery workflows.

Third-party Integration

CloudBooks offers Third-party Integration with various accounting platforms, payroll systems, and other business tools. This interoperability allows automatic syncing of financial data, minimizes duplicate entry, and ensures consistency across systems. It supports streamlined operations and enhances overall efficiency in expense and financial management.

Time & Expense Tracking

CloudBooks’ Time & Expense Tracking allows users to log hours worked along with corresponding expenses in one place. It supports project-based billing, improves visibility into operational costs, and enhances resource management. This feature is especially beneficial for service-based businesses managing multiple clients and billable activities.