8.7
SpotScore
CloudBooks Review: Is It The Right Expense Management Software For Your Team?
Best for SMB teams · Mid-market
Free Trial & Free Plan Available
Overview
Pricing
Features
Buyer feedback
Alternatives
Media
Security & Compliance
Support
FAQ
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Spotsaas Analysis for CloudBooks
CloudBooks at 4.4/5 from 24 reviews and SpotScore 8.7 serves Travel Coordinators, Expense Managers, and Operations Directors at small to medium-sized businesses who need to combine time tracking with expense reporting. The platform merges time tracking and invoicing in a single interface, reducing the need to switch between separate tools. The free tier limits invoice volume, which may constrain early-stage users.
Expense management software automates receipt capture, approval workflows, and reconciliation for finance teams and operations leaders. It replaces manual spreadsheet tracking and cuts the time spent on expense report processing by consolidating data entry and approval steps.
Quick picks:
What is CloudBooks?
CloudBooks is a web-based expense management software. It helps businesses and governments manage their employees' travel, hospitality, auto rental and other business expenses. The application enables sharing of business expenses, calculating the cost of travel per kilometer or per mile, booking travel hotels, online airport transfers and more.
Pricing
Free Trial available
Best For
Built for growing teams, from small businesses to mid-market
Security & Compliance
Data residency:Global
Platform
Web + mobile app (iOS & Android)
CloudBooks Screenshots
CloudBooks was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.
Who should consider CloudBooks
- Use cases
- Government, Consulting, Construction
- Team types
- Travel Coordinator, Expense Manager
- Company size
- 10–250 employees
Why teams choose CloudBooks
Streamlines time tracking and business accounting, consolidating tasks effectively.
User-friendly interface merging time tracking and invoicing simplifies operations.
Seamless integration with PayPal enhances professionalism and client trust.
Is CloudBooks right for you?
What buyers should know before shortlisting CloudBooks
CloudBooks is a highly reliable and efficient online invoicing and billing solution that simplifies business operations. Users appreciate its intuitive interface that merges time tracking and accounting seamlessly, offering a visually pleasing experience.
The platform's ability to combine tasks like invoicing and project management in one place is particularly lauded, making it a go-to choice for businesses needing streamlined operations. While some users mentioned minor glitches and limited features on the free account, the overall consensus remains positive.
CloudBooks excels in providing superb client management, fast software performance, and responsive customer support. Its versatility in catering to various business needs, such as online invoice creation and expense tracking, sets it apart as a valuable tool for entrepreneurs and freelancers alike.
Despite slight pricing concerns for certain users, CloudBooks continues to impress with its ease of use and reliability. For businesses seeking an affordable yet comprehensive invoicing solution, CloudBooks stands out as a top contender, offering a range of features to enhance financial management and client relationships.
CloudBooks pros and cons
- CloudBooks pros
Streamlines time tracking and business accounting, consolidating tasks effectively.
User-friendly interface merging time tracking and invoicing simplifies operations.
Seamless integration with PayPal enhances professionalism and client trust.
- CloudBooks cons
Limited free account features, such as the number of invoices, may restrict usability.
Slow customer support response times can be a drawback for timely issue resolution.
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Compare CloudBooks side-by-side with top Expense Management Software alternatives.
What is the pricing of CloudBooks?
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CloudBooks reviews and ratings
Buyer sentiment
Buyer sentiment is positive across 11 reviews, with strong overall satisfaction.
What buyers like
- Streamlines time tracking and business accounting, consolidating tasks effectively.
- User-friendly interface merging time tracking and invoicing simplifies operations.
- Integration with PayPal enhances professionalism and client trust.
Common complaints
- Limited free account features, such as the number of invoices, may restrict usability.
- Slow customer support response times can be a drawback for timely issue resolution.
- Pricing, especially for premium versions, might pose challenges for certain organizations.
Are you using CloudBooks?
What users are saying
TV
Toni V
12/10/19
My favourite business bookeeper!
What do you like best? I enjoy how easy it is to do takes like time tracking & monitoring my business accounting. The platform is pretty easy to ...
Read more
AI
Administrator in Marketing and Advertising
12/05/19
Great for a team of freelancers
What do you like best? Since we had multiple people working freelance this made time tracking and project management easy, with an all-in-one place ...
Read more
DJ
Damnik J
12/04/19
Personal Experience with CloudBooks
What do you like best? Cloudbooks is an accounting tool suitable for small businesses. Project management and billing becomes easy. We can create ...
Read more
SS
sebin s
11/28/19
Invoicing made easy
What do you like best? Providing cloud capabilities to the invoicing and inventory management is the best thing that I noted about cloudbooks. It's ...
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SS
Sandeep Singh
07/31/19
Very fast and neat invoicing software
PROS & CONS What are the best aspects of this product? Easy Invoicing Superb Client Management Very fast software Works on mobile browser too ...
Read more
JW
Joyce W
12/03/18
The Best Invoicing Software for Modern Businesses
What do you like best? CloudBooks is the best online billing and invoicing software that we have ever used in our company. The tool is easy to ...
Read more
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What are the features of CloudBooks?
CloudBooks' Bank Feed Sync automatically connects and imports financial transactions from linked bank accounts into the platform. This featu…
CloudBooks' Mileage Tracking feature lets users log distance traveled for business purposes either manually or via integrated tools. It calc…
CloudBooks supports Multi-level Approval, letting expense reports go through several levels of authorization based on predefined criteria li…
CloudBooks' Receipt Management feature lets employees upload and organize digital receipts linked to corresponding expense entries. This red…
The Receipt Scanner in CloudBooks uses OCR technology to extract key data such as amount, date, and vendor from scanned or photographed rece…
CloudBooks provides a Reconciliation Summary feature that consolidates expenses, card transactions, and bank feeds into a single view. It he…
CloudBooks' Reimbursement Management feature simplifies the process of reviewing and processing employee reimbursement requests. Once expens…
CloudBooks lets organizations manage Spend Control by defining expense limits, setting rules, and enforcing real-time monitoring of spending…
Tax Claim is a feature that allows users to claim tax deductions and credits on their income tax returns. This feature helps individuals and…
CloudBooks integrates with various accounting platforms, payroll systems, and other business tools. This interoperability allows automatic s…
CloudBooks' Time & Expense Tracking allows users to log hours worked and corresponding expenses in one place. It supports project-based bill…
CloudBooks security and data handling
Key compliance certifications and security features for IT and security teams evaluating CloudBooks.
Certifications
Developer & data
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Why buyers keep looking beyond CloudBooks
While CloudBooks covers hotel and travel booking, businesses may prefer platforms with broader integrations into ERP and finance systems for end-to-end automation.
Some organizations prefer solutions with automated spend controls, real-time rule validation, and flagging of non-compliant entries.
Companies with multi-level, department-specific approval processes may seek tools that allow for greater customization in workflow management.
Teams operating remotely or on business travel often prioritize apps that support offline expense capture, automatic geolocation tagging, and real-time submission.
Finance managers looking for real-time insights and trend analysis may choose platforms with advanced analytics and customizable dashboards.
For organizations working across regions, tools with detailed VAT/GST automation and currency conversion are often prioritized.
CloudBooks Support Options
Frequently Asked Questions About CloudBooks
Common questions buyers ask before choosing CloudBooks.
CloudBooks is a Expense Management Software. CloudBooks offers Time & Expense Tracking, Mileage Tracking, Third-party Integration, Reimbursement Management, Spend Control and many more functionalities.
Buyers commonly note the following limitations of CloudBooks: Limited free account features, such as the number of invoices, may restrict usability.; Slow customer support response times can be a drawback for timely issue resolution.; Pricing, especially for premium versions, might pose challenges for certain organizations..
Some top alternatives to CloudBooks includes RAMP Finance, Zoho Expense, Expensify, Deem Work Fource and Expense On Demand.
CloudBooks offers Free Trial, Freemium, Subscription pricing models
The starting price is not disclosed by CloudBooks. You can visit CloudBooks pricing page to get the latest pricing.
Free buyer scorecard
Evaluate CloudBooks with the expense management software buyer scorecard
A weighted expense management software scorecard to assess CloudBooks objectively and compare it against the alternatives.
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About the reviewer
Rajat Gupta is the founder of Spotsaas. Over the past two years, he has reviewed 2,000+ tools across CRM, HR, AI, and finance — applying hands-on product research and a background in commerce and the CFA program to evaluate software through a business and ROI lens. His goal: help teams make software decisions they won't regret.
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
