NEWJoin 2M+ software buyers|Get Weekly Insights, Trends & Expert PicksSubscribe free →

Spotsaas logo
Last updated:

Best Microsoft Kaizala Alternatives for Mac — 6 Compared in 2026

Explore 6 alternatives to Microsoft Kaizala — vetted by our editors with real user reviews, pricing, and feature comparisons.

The 6 best Microsoft Kaizala alternatives this year

Quick answer

For most teams, the best Microsoft Kaizala alternatives are VIPole, Crypho and Office Chat. VIPole leads the list with a 4.54★ rating from real users. Compare all 6 on rating and pricing below.

If you're weighing whether Microsoft Kaizala still fits, this lineup helps. These 6 business instant messaging software alternatives are the top contenders, ordered by SpotScore, a measure of verified satisfaction and market presence, plus star ratings and pricing model. Each one passes editorial review. Use the table to compare, then explore the breakdowns below.

ProductSpotScoreRatingPricingBest for
VIPoleStreamline communication, boost productivity.—★★★★★ 4.54(12)Freefrom $5.99/moteams of all sizes
CryphoSecure communication made easy, anytime anywhere.—★★★★☆ 4.42(18)FreeFreemium · Subscription · Quotation Basedteams of all sizes
Office ChatEffortless collaboration, anytime, anywhere.—★★★★☆ 4.18(48)Freefrom $20.75/mosmall & mid-size businesses
Output MessengerStay connected with ease, anytime, anywhere.—★★★★☆ 4.11(10)Freefrom $35/yrteams of all sizes
PumbleEffortlessly connect and collaborate with your team.—★★★★★ 4.71(31)FreeFreemiumteams of all sizes
TocaroStreamline your business communication with Tocaro IM.—★★★★★ 5(1)Freefrom $8 /User/Monthteams of all sizes
VIPole - Business Instant Messaging Software

VIPole

Streamline communication, boost productivity.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

4.5

12 verified reviews

Add to compare

What is VIPole?

VIPole Business Instant Messaging Software is a one-click way to instantly notify team and customers of sales, news and opportunities. Instantly find the people who matter most to get answers fast. Seamlessly integrate business processes with customized buttons that let user easily share ...

Read more about VIPole
Free TrialTry Free →·

VIPole offers custom pricing plan

Crypho - Business Instant Messaging Software

Crypho

Secure communication made easy, anytime anywhere.

Best for: SMB teams · Mid-market · Enterprise

Try for Free

4.4

18 verified reviews

Add to compare

What is Crypho?

rypho delivers a continuum of secure enterprise communications: encrypted instant messaging, file exchange and more. Crypho enables employees to communicate securely from their mobile devices and computers anywhere, anytime. Crypho's modern user interface even allows group collaboration through ...

Read more about Crypho

Crypho offers custom pricing plan

Spotsaas Ads

Want your product up here? Put it in front of buyers the moment they're comparing your category.

Reach in-market buyersRank above rivals2M+ buyers a year
Advertise your product
Office Chat - Business Instant Messaging Software

Office Chat

Effortless collaboration, anytime, anywhere.

Best for: SMB teams · Mid-market

Start Free Trial

4.2

48 verified reviews

Add to compare

What is Office Chat?

Office Chat is the top instant messaging software for small businesses. It allows users to chat with friendly avatars using voice, text, and pictures instead of words. This is great for team mates who are in different locations to communicate and collaborate instantly. The main functions ...

Read more about Office Chat
Free TrialTry Free →
Output Messenger - Business Instant Messaging Software

Output Messenger

Stay connected with ease, anytime, anywhere.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

4.1

10 verified reviews

Add to compare

What is Output Messenger?

Output Messenger is an easy to use software that allows business to connect with others and keep in touch, regardless of proximity. Output Messenger provides instant chat options, file sharing, a task manager and more. It also can work at no cost with business operations over the web, using ...

Read more about Output Messenger
Free Trial
Pumble - Business Instant Messaging Software

Pumble

Effortlessly connect and collaborate with your team.

Best for: SMB teams · Mid-market · Enterprise

Try for Free

4.7

31 verified reviews

Add to compare

What is Pumble?

Pumble is a top-notch instant messaging platform designed to streamline team communication and enhance productivity. This incredible tool offers a cost-effective alternative to popular messaging platforms like Slack and Microsoft Teams. With Pumble, you can stay connected with your team through ...

Read more about Pumble
Tocaro - Business Instant Messaging Software

Tocaro

Streamline your business communication with Tocaro IM.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

5.0

1 verified reviews

Add to compare

What is Tocaro?

Tocaro delivers instant messaging and presence to business with Tocaro IM, a powerful and easy to use suite that gives user control over instant messaging environment. As a business, now deliver an instant messaging environment for desktop users that supports unified communications, real-time ...

Read more about Tocaro
Free TrialTry Free →·

Tocaro offers custom pricing plan

Who competes with Microsoft Kaizala?

Microsoft Kaizala competes with 6 other business instant messaging software tools tracked on Spotsaas. The closest by feature overlap are VIPole, Crypho and Office Chat. Each is compared against Microsoft Kaizala on rating, pricing and feature coverage below.

Sites and apps like Microsoft Kaizala

Searches for "sites like Microsoft Kaizala" and "apps like Microsoft Kaizala" land on the same shortlist as "Microsoft Kaizala alternatives" — the 6 options below cover both, whether you want a like-for-like replacement or something lighter.

What each pick gets right

VIPoleBest for teams of all sizes

Instant notifications

Watch for: Requires server setup

CryphoBest for teams of all sizes

Secure communications

Watch for: Limited user base

Office ChatBest for small & mid-size businesses

User-friendly avatars

Watch for: Limited to small businesses

Output MessengerBest for teams of all sizes

Easy to use

Watch for: Limited advanced features

PumbleBest for teams of all sizes

Real-time communication

Watch for: Limited integrations

TocaroBest for teams of all sizes

Unified communications support

Watch for: Limited mobile support

Why teams look for a Microsoft Kaizala alternative

A few recurring complaints tend to drive the move off Microsoft Kaizala:

  • Complex for new users
  • Limited offline capabilities
  • Requires Microsoft ecosystem
  • Not suitable for casual users

How to judge a Microsoft Kaizala alternative

Stacked against each other, the 6 alternatives compare this way: 6 offer a free tier; paid plans run $5.99–$35, with VIPole the cheapest entry point; and Tocaro is the highest rated at 5★ across 1 reviews.

How the scoring works.

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

The top-rated alternatives to Microsoft Kaizala are Tocaro (5.0★), Pumble (4.7★), VIPole (4.5★). Compare all 6 alternatives side-by-side above.

When evaluating alternatives to Microsoft Kaizala, prioritize: Chat (Messaging), Real-time Chat, Task Management, Collaboration, File Sharing, transparent pricing, free trial availability, and integrations with your existing tools. Use the filters above to compare by feature, budget, and team size.

Migration difficulty depends on how deeply Microsoft Kaizala is integrated into your workflows. Most alternatives offer data export/import tools and dedicated onboarding support. We recommend narrowing to 2–3 options, running a free trial, and checking each vendor's migration guides before committing.

How to pick the Microsoft Kaizala alternative that fits you

  • On a budget / just exploring: start with a free tier — VIPole, Crypho and Office Chat let you evaluate without paying upfront.
  • If real-user ratings matter most: Tocaro has the strongest star rating (5★) among the options with verified reviews.

Making the jump from Microsoft Kaizala

Before you cut over from Microsoft Kaizala, secure your data. Export it, test the import into the new tool, and make sure your core workflows carry through. Pilot on a free trial before going live, and don't close Microsoft Kaizala until the migration's complete.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].