ShareFile vs Extensis Portfolio Comparison
ShareFile
Starting at $50 /Month
- Free Trial
- Large Enterprises
- Medium Business
With ShareFile's all-inclusive document management software anyone can easily sync, share and protect all files, from anywhere. ShareFile allows seamless integration into any process that requires file sharing, from B2B…
Extensis Portfolio
Starting at Contact for pricing
- Free Trial
- Medium Business
- Small Business
Portfolio is a comprehensive digital asset management solution that makes it easy to manage and retrieve images and other digital assets. From day one, Extensis Portfolio will enable user to track all assets in one place…
ShareFile leads on user satisfaction with a 4.3-star rating across 262 reviews.
ShareFile vs Extensis Portfolio — at a glance
| Feature | ShareFile | Extensis Portfolio |
|---|---|---|
| Rating | 4.3 / 5 | 4.2 / 5 |
| Reviews | 262 | 119 |
| Starting price | $50 /Month | Contact for pricing |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Medium Business, Small Business |
| Category | Document Management Software | Digital Asset Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | Available |
| Support modes | 24/7 (Live rep), Business Hours, Online | Business Hours, Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | GDPR |
| Data residency | Global | Global |
Key differences between ShareFile and Extensis Portfolio
- Pricing: ShareFile starts at $50 /Month. Extensis Portfolio pricing is not publicly listed.
- Target audience: ShareFile is built for Large Enterprises and Medium Business, while Extensis Portfolio targets Medium Business and Small Business.
- User satisfaction: ShareFile scores higher with a 4.3-star average.
- Deployment: ShareFile supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Extensis Portfolio supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
ShareFile vs Extensis Portfolio — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Document Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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ShareFile vs Extensis Portfolio: Biggest differences
Start here before you go deeper into features.
Best for secure, large file sharing with seamless Outlook and Gmail integration.
- You need controlled access and privacy for sensitive enterprise files.
- Your teams require simple, secure collaboration across remote or B2B environments.
- You want straightforward admin controls with fast, global large file transfers.
- You are a small team or individual needing highly customizable or lightweight sharing.
- You require extensive third-party app integrations or advanced workflow flexibility.
Best for SMBs needing efficient, desktop-based digital asset management.
- You are a small to medium business seeking centralized image and media asset storage.
- Your team values a simple, streamlined interface with powerful search capabilities.
- You want a cost-effective solution supporting both Windows and Mac desktop platforms.
- Your workflow requires extensive video format support beyond basic capabilities.
- You need fully cloud-based or mobile-first asset access for remote teams.
ShareFile: Best for secure, large file sharing with seamless Outlook and Gmail integration. Extensis Portfolio: Best for SMBs needing efficient, desktop-based digital asset management.
Description | With ShareFile's all-inclusive document management software anyone can easily sync, share and protect all files, from anywhere. ShareFile allows seamless integration into any process that ... Read More about ShareFile | Portfolio is a comprehensive digital asset management solution that makes it easy to manage and retrieve images and other digital assets. From day one, Extensis Portfolio will enable user ... Read More about Extensis Portfolio |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 9.6/10 | 9.2/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | Medium BusinessLarge Enterprises | Small BusinessMedium Business |
Get pricing help | Get pricing help |
Software Demo
Demo |  Extensis Portfolio has not given any software demo yet If you're the owner of this profile, add your demo.Contact us |
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How do ShareFile and Extensis Portfolio Compare on Features?
Total Features | 10 Features | 10 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare ShareFile and Extensis Portfolio on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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ShareFile vs Extensis Portfolio: Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
ShareFile vs Extensis Portfolio Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
|---|---|---|
HIPAA | ✓ Yes | — |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | — |
Data Residency | 🌐 Global | 🌐 Global |
ShareFile User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights ease of use, security, and integration strengths, tempered by concerns over complexity for new users and customer support. What buyers like
Common complaints
| Buyer sentiment Users generally appreciate the software's ease of use and efficient asset organization but find setup and advanced features challenging, especially for beginners. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product |
Media and Screenshots
Screenshots | No screenshots available. |  8 Screenshots |
|---|---|---|
Videos |  3 Videos | No videos available. |
Top Alternatives to ShareFile and Extensis Portfolio in 2026
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, ShareFile or Extensis Portfolio?
- ShareFile edges out the other on user ratings (4.3 vs 4.2). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do ShareFile and Extensis Portfolio offer a free trial?
- Yes, both ShareFile and Extensis Portfolio offer a free trial.
- What is the starting price of ShareFile vs Extensis Portfolio?
- ShareFile starts at $50 /Month. Extensis Portfolio starts at Contact for pricing.
- What are the top alternatives to ShareFile?
- Top alternatives to ShareFile include PandaDoc, EisenVault, Docsvault, Greenbox, Dropbox Business.
- What are the top alternatives to Extensis Portfolio?
- Top alternatives to Extensis Portfolio include ePhoto DAM, Asset Bank, Brandfolder, MediaBeacon, Bynder.