Which is better, pdfFiller or Documate?

Documate edges out pdfFiller based on user ratings across 24 reviews. That said, the best pick depends on your workflow — pdfFiller may be a stronger fit for specific team sizes or use cases. Review the full comparison to decide.

What are the main differences between pdfFiller and Documate?

Key differences between pdfFiller and Documate include pricing (pdfFiller starts at $8 vs Documate at $83). Use the Spotsaas comparison table to evaluate each dimension before deciding.

Do both pdfFiller and Documate offer a Free trial?

Yes, both pdfFiller and Documate offer a Free Trial.

Who are the typical users of pdfFiller?

pdfFiller is designed for Large Enterprises, Medium Business, Small Business.

Who are the typical users of Documate?

Documate is designed for Large Enterprises, Medium Business, Small Business.

What is the starting price of pdfFiller and Documate?

Pricing for pdfFiller starts at $8/Month, whereas Documate starts at $83/Month.

What are the best alternatives to pdfFiller?

Some top alternatives to pdfFiller include Documint, Adobe Acrobat DC, PDFelement, Fill, Adobe Sign.

What are the best alternatives to Documate?

Some top alternatives to Documate include Docupilot, SimplyDocs, Documentator, Avodocs, Documint.

pdfFiller vs Documate vs CertifySimple Comparison

Last updated: May 18, 2026

pdfFiller

4.5(8,757 reviews)

Starting at $8 /Month

Free Trial
Large Enterprises
Medium Business

pdfFiller allows users to quickly and easily create PDF files on their Windows PC. Users can fill a PDF form with their own data, or upload an existing Microsoft Word template. Once filled, a PDF document can be saved fo…

View Pricing Read Reviews

Documate

5.0(24 reviews)

Starting at $83 /Month

Free Trial
Large Enterprises
Medium Business

Documate is document creation software that makes it faster and easier for technical writers to create flawless user manuals, datasheets, and website content. User can easily create a variety of documents using existing…

View Pricing Read Reviews

CertifySimple

Starting at $8 /Month

Large Enterprises
Medium Business

CertifySimple is a downloadable, secure document creation system that enables user to capture and convert hard copy documents into electronic data. Simply install the software on computer, scan an original document into…

View Pricing Read Reviews

Documate leads on user satisfaction with a 5.0-star rating across 24 reviews.

pdfFiller vs Documate vs CertifySimple — at a glance

Feature	pdfFiller	Documate	CertifySimple
Rating	4.5 / 5	5.0 / 5	—
Reviews	8,757	24	—
Starting price	$8 /Month	$83 /Month	$8 /Month
Free trial	Yes	Yes	No
Free version	No	No	No
Best for	Large Enterprises, Medium Business, Small Business	Large Enterprises, Medium Business, Small Business	Large Enterprises, Medium Business, Small Business
Category	Document Creation Software	Document Creation Software	Document Creation Software
Platforms	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac	SaaS/Web/Cloud
API	Available	—	—
Support modes	24/7 (Live rep)	24/7 (Live rep), Business Hours, Online	Online
Certifications	SOC 2, HIPAA, GDPR	—	—
Data residency	US	US	US

Key differences between pdfFiller and Documate

Pricing: pdfFiller starts at $8 /Month, while Documate starts at $83 /Month.
User satisfaction: Documate scores higher with a 5.0-star average.
Deployment: pdfFiller supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Documate supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.

Compare pdfFiller vs Documate vs CertifySimple — and walk away knowing which one fits.

Which tool fits your team best

Which is actually cheaper for your team size

Where each product wins, per real buyers

Most Document Creation Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Biggest differences

Features

Pricing

Buying details

Security

Buyer feedback

Integrations

Product tour

Other options

	pdfFiller (3236) Talk to an expert Talk to an expert	Documate Talk to an expert Talk to an expert	CertifySimple Talk to an expert Talk to an expert

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Biggest differences

Affiliate Disclosure

Start here before you go deeper into features.

pdfFiller

Best for simple, efficient PDF form creation and filling on Windows PCs.

Choose if

You need to quickly fill and save PDF forms repeatedly with saved data.
Your workflow requires easy integration of Microsoft Word templates into PDFs.
You want built-in emailing and WYSIWYG printing options within a streamlined app.

Consider alternatives if

Your team requires advanced document workflow automation or extensive collaboration features.
You need cross-platform or mobile support beyond Windows.

Documate

Best for technical teams creating and managing version-controlled documents efficiently.

Choose if

You need to rapidly produce flawless technical manuals and datasheets using templates.
Your team requires robust version control to keep documentation consistently up-to-date.
Fast, searchable access to technical content is critical for your documentation workflows.

Consider alternatives if

You are a freelancer or individual needing simple, standalone document creation tools.
Your team demands extensive collaboration or integration features beyond document creation.

CertifySimple

Best for

Large Enterprises, Medium Business, Small Business

pdfFiller: Best for simple, efficient PDF form creation and filling on Windows PCs. Documate: Best for technical teams creating and managing version-controlled documents efficiently.

Description	pdfFiller allows users to quickly and easily create PDF files on their Windows PC. Users can fill a PDF form with their own data, or upload an existing Microsoft Word template. Once filled, ... Read More about pdfFiller	Documate is document creation software that makes it faster and easier for technical writers to create flawless user manuals, datasheets, and website content. User can easily create a ... Read More about Documate	CertifySimple is a downloadable, secure document creation system that enables user to capture and convert hard copy documents into electronic data. Simply install the software on computer, ... Read More about CertifySimple
Entry Level Pricing	Starts from $8 , Billed Yearly	Starts from $83 , Billed Yearly	Starts from $8
Free Trial Availability	Get Free Trial	Get Free Trial	No free trial
User Ratings Based on verified Spotsaas reviews	4.5 (8757)	5 (24)
Best Company Size	1-50 employees51-500 employees	51-500 employees500+ employees	—
	Get pricing help	Get pricing help	Get pricing help

Software Demo

Demo

Need a second opinion?

Get shortlist help from a software advisor

Share your priorities, budget, and team needs, and we’ll help you narrow the options and understand the tradeoffs before you talk to vendors.

Get shortlist help from a software advisor

Independent advice — matched to your business
Understand the tradeoffs before you talk to vendors
Free 15-min call with a software advisor.

Step 1 of 4

How big is your team?

We tailor recommendations to companies your size.

Trusted by teams at

Compare pdfFiller, Documate and CertifySimple on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option
Starting From	$8 , Billed Yearly	$83 , Billed Yearly	$8
Pricing Plans	Basic Get Started One User Edit, fill, draw, print, save, or fax Convert PDFs to editable word documents Show more + Premium Get Started Up to 5 users Send documents out to be signed using SignNow USLegal Forms Library Show more + airSlate Business Cloud Get Started Minimum 10 Users The most powerful PDF editor Business process automation Show more +	Lite Get Started 1 "Builder" seat (template-creator) 10 workflows 200 fields per workflow Show more + Standard Get Started 3 "Builder" seats Includes features of Lite plan, plus Unlimited workflows & fields Show more + Enterprise Get Started Includes features of Standard plan, plus Discounted per-seat pricing White glove workflow building Show more +	Not Available
Pricing Page
	View detailed pricing	View detailed pricing	View detailed pricing

Other Details

Organization Types supported	Small Business Freelancers Medium Business Large Enterprises Individuals	Small Business Freelancers Medium Business Large Enterprises Individuals	Small Business Freelancers Medium Business Large Enterprises Individuals
Platforms Supported	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Mobile - Windows Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Mobile - Windows Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Mobile - Windows Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Available	Not Available	Not Available
	Get help choosing	Get help choosing	Get help choosing

Security & Compliance

Certifications, data handling, and security controls for IT and compliance evaluators.

SOC 2	✓ Yes	—	—
HIPAA	✓ Yes	—	—
GDPR	✓ Yes	—	—
Single Sign-On (SSO)	✓ Yes	—	—
Multi-Factor Auth (MFA)	✓ Yes	—	—
Data Encryption	✓ Yes	—	—
Audit Logs	✓ Yes	—	—
Data Residency	🇺🇸 US	🇺🇸 US	🇺🇸 US

pdfFiller vs Documate User Reviews & Rating Comparison

User Ratings	4.5 (based on 8757 reviews)	5 (based on 24 reviews)	No reviews available for the product
Rating Distribution	2785 308 52 10 81	0 0 0 0 0	No reviews available for this product
Spotsaas Editor’s POV generated by AI	Buyer sentiment Users generally appreciate pdfFiller for its ease of use and efficient PDF form handling, though some desire more advanced features and clearer pricing. What buyers like Ease of use Form filling efficiency Integration with Word templates Common complaints Lack of advanced collaboration features Pricing transparency	Buyer sentiment Users highly appreciate Documate's efficiency in creating and managing technical documents, reflected in a perfect rating. What buyers like Ease of use Document version control Template availability Common complaints Lack of pricing transparency Limited collaboration features	What buyers like Secure document conversion Easy data capture User-friendly interface Common complaints Limited to hard copy documents Requires scanning hardware Not suitable for digital documents
Pros and Cons	Easy PDF form filling and creation on Windows Ability to save and reuse data for repeated form filling Integrated emailing and printing options within the app Limited advanced workflow or collaboration features No publicly available pricing details	Speeds up creation of technical documents using templates Version control keeps documents up-to-date Searchable document repository enables fast information retrieval Pricing details are not publicly available, requiring sales contact Limited information on collaboration or integration features	Efficient conversion of hard copy documents User-friendly interface for easy data input Secure storage for sensitive information Limited to physical documents only Requires compatible scanning hardware
Positive Reviews	No reviews available for the product	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews

Media and Screenshots

Screenshots	4 Screenshots	3 Screenshots	No screenshots available.
Videos	2 Videos	2 Videos	1 Videos

Alternatives

Alternatives	Documint Adobe Acrobat DC 4.5 PDFelement	Docupilot SimplyDocs Documentator	Documint Adobe Acrobat DC 4.5 pdfFiller 4.5

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

Frequently asked questions

Which is better, pdfFiller or Documate?: Documate edges out the other on user ratings (5.0 vs 4.5). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
Do pdfFiller and Documate offer a free trial?: Yes, both pdfFiller and Documate offer a free trial.
What is the starting price of pdfFiller vs Documate?: pdfFiller starts at $8 /Month. Documate starts at $83 /Month.
What are the top alternatives to pdfFiller?: Top alternatives to pdfFiller include Documint, Adobe Acrobat DC, PDFelement, Fill, Adobe Sign.
What are the top alternatives to Documate?: Top alternatives to Documate include Docupilot, SimplyDocs, Documentator, Avodocs, Documint.

pdfFiller vs Documate vs CertifySimple Comparison

pdfFiller

Documate

CertifySimple

pdfFiller vs Documate vs CertifySimple — at a glance

Key differences between pdfFiller and Documate

Compare pdfFiller vs Documate vs CertifySimple — and walk away knowing which one fits.

pdfFiller

Documate

CertifySimple

Download this pdfFiller vs Documate vs CertifySimple comparison

Biggest differences

Description

Entry Level Pricing

Free Trial Availability

User Ratings

Best Company Size

Software Demo

Demo

Get shortlist help from a software advisor

How big is your team?

Compare pdfFiller, Documate and CertifySimple on pricing

Other Details

Organization Types supported

Platforms Supported

Modes of support

API Support

Security & Compliance

pdfFiller vs Documate User Reviews & Rating Comparison

Media and Screenshots

Screenshots

Videos

Alternatives

Frequently asked questions