Which is better, OnTask or Smallpdf?

OnTask edges out Smallpdf based on user ratings across 25 reviews. That said, the best pick depends on your workflow — Smallpdf may be a stronger fit for specific team sizes or use cases. Review the full comparison to decide.

What are the main differences between OnTask and Smallpdf?

Key differences between OnTask and Smallpdf include pricing (OnTask starts at $49 vs Smallpdf at $7); target audience (OnTask targets Large Enterprises while Smallpdf serves Freelancers / Consultants). Use the Spotsaas comparison table to evaluate each dimension before deciding.

Do both OnTask and Smallpdf offer a Free trial?

Yes, both OnTask and Smallpdf offer a Free Trial.

Who are the typical users of OnTask?

OnTask is designed for Large Enterprises, Medium Business, Small Business.

What is the starting price of OnTask and Smallpdf?

Pricing for OnTask starts at $49/Month, whereas Smallpdf starts at $7/User/Month.

What are the best alternatives to OnTask?

Some top alternatives to OnTask include Smart Forms, DocuWare, Documint, pdfFiller, Formstack Documents.

What are the best alternatives to Smallpdf?

Some top alternatives to Smallpdf include AltoPDF, ZonePDF, iLovePDF, Adobe Acrobat DC, pdfFiller.

OnTask vs Smallpdf vs Documate Comparison

Last updated: May 21, 2026

OnTask

4.8(25 reviews)

Starting at $49 /Month

Free Trial
Large Enterprises
Medium Business

Increase productivity and deliver better quality documents with OnTask. Using workflow-specific templates, drop-down menus and task forms, this document creation software helps to get the job done quickly, accurately, an…

View Pricing Read Reviews

Smallpdf

3.2(518 reviews)

Starting at $7 /User/Month

Free Trial
Freelancers / Consultants
Large Enterprises

Smallpdf is a software to create PDF documents on the fly. With this software anyone can easily create PDF documents from any printable document like doc, xls, ppt. Its very easy to use and have fast conversion speed. Sm…

View Pricing Read Reviews

Documate

5.0(24 reviews)

Starting at $83 /Month

Free Trial
Large Enterprises
Medium Business

Documate is document creation software that makes it faster and easier for technical writers to create flawless user manuals, datasheets, and website content. User can easily create a variety of documents using existing…

View Pricing Read Reviews

OnTask leads on user satisfaction with a 4.8-star rating across 25 reviews.

OnTask vs Smallpdf vs Documate — at a glance

Feature	OnTask	Smallpdf	Documate
Rating	4.8 / 5	3.2 / 5	5.0 / 5
Reviews	25	518	24
Starting price	$49 /Month	$7 /User/Month	$83 /Month
Free trial	Yes	Yes	Yes
Free version	No	No	No
Best for	Large Enterprises, Medium Business, Small Business	Freelancers / Consultants, Large Enterprises, Medium Business	Large Enterprises, Medium Business, Small Business
Category	Document Creation Software	Document Creation Software	Document Creation Software
Platforms	SaaS/Web/Cloud	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac
API	Available	—	—
Support modes	Business Hours, Online	24/7 (Live rep), Business Hours, Online	24/7 (Live rep), Business Hours, Online
Certifications	—	SOC 2, GDPR	—
Data residency	US	Global	US

Key differences between OnTask and Smallpdf

Pricing: OnTask starts at $49 /Month, while Smallpdf starts at $7 /User/Month.
Target audience: OnTask is built for Large Enterprises and Medium Business, while Smallpdf targets Freelancers / Consultants and Large Enterprises.
User satisfaction: OnTask scores higher with a 4.8-star average.
Deployment: OnTask supports SaaS/Web/Cloud; Smallpdf supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.

Compare OnTask vs Smallpdf vs Documate — and walk away knowing which one fits.

Which tool fits your team best

Which is actually cheaper for your team size

Where each product wins, per real buyers

Most Document Creation Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Biggest differences

Features

Pricing

Buying details

Security

Buyer feedback

Integrations

Product tour

Other options

	OnTask Talk to an expert Talk to an expert	Smallpdf (842) Talk to an expert Talk to an expert	Documate Talk to an expert Talk to an expert

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Biggest differences

Affiliate Disclosure

Start here before you go deeper into features.

OnTask

Best for quick, accurate document creation using easy workflow templates.

Choose if

You need fast, reliable document generation with minimal training.
Your team prefers simple, streamlined workflows without complex setup.
You want to improve productivity in legal, HR, or sales document tasks.

Consider alternatives if

Your company requires highly customized or complex document workflows.
You need extensive integration with other enterprise software systems.

Smallpdf

Best for

Freelancers / Consultants, Large Enterprises, Medium Business

Documate

Best for technical teams creating and managing version-controlled documents efficiently.

Choose if

You need to rapidly produce flawless technical manuals and datasheets using templates.
Your team requires robust version control to keep documentation consistently up-to-date.
Fast, searchable access to technical content is critical for your documentation workflows.

Consider alternatives if

You are a freelancer or individual needing simple, standalone document creation tools.
Your team demands extensive collaboration or integration features beyond document creation.

OnTask typically suits Large Enterprises and Medium Business. Smallpdf tends to fit Freelancers / Consultants and Large Enterprises better. The right choice depends on your team size, workflow, and whether a free trial matters.

Description	Increase productivity and deliver better quality documents with OnTask. Using workflow-specific templates, drop-down menus and task forms, this document creation software helps to get the ... Read More about OnTask	Smallpdf is a software to create PDF documents on the fly. With this software anyone can easily create PDF documents from any printable document like doc, xls, ppt. Its very easy to use and ... Read More about Smallpdf	Documate is document creation software that makes it faster and easier for technical writers to create flawless user manuals, datasheets, and website content. User can easily create a ... Read More about Documate
Entry Level Pricing	Starts from $49	Starts from $7 , Billed Yearly	Starts from $83 , Billed Yearly
Free Trial Availability	Free Trial available	Get Free Trial	Get Free Trial
User Ratings Based on verified Spotsaas reviews	4.8 (25)	3.2 (518)	5 (24)
Best Company Size	51-500 employees500+ employees	—	51-500 employees500+ employees
	Get pricing help	Get pricing help	Get pricing help

Software Demo

Demo

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How big is your team?

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Compare OnTask, Smallpdf and Documate on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option
Starting From	$49	$7 , Billed Yearly	$83 , Billed Yearly
Pricing Plans	Not Available	Free Get Started Access to 21 Smallpdf tools Work on website and mobile app Process up to 2 documents per day Pro Get Started Includes features of Free plan, plus Strong Compress, convert scanned PDFs to Word, and digital seal protection on signatures Unlimited document processing Show more + Team Get Started Includes features of Pro plan, plus Easy and flexible billing management Add more users as needed Show more + Browse all pricing plans	Lite Get Started 1 "Builder" seat (template-creator) 10 workflows 200 fields per workflow Show more + Standard Get Started 3 "Builder" seats Includes features of Lite plan, plus Unlimited workflows & fields Show more + Enterprise Get Started Includes features of Standard plan, plus Discounted per-seat pricing White glove workflow building Show more +
Pricing Page
	View detailed pricing	View detailed pricing	View detailed pricing

Other Details

Organization Types supported	Small Business Freelancers Medium Business Large Enterprises Individuals	Small Business Freelancers Medium Business Large Enterprises Individuals	Small Business Freelancers Medium Business Large Enterprises Individuals
Platforms Supported	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Mobile - Windows Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Mobile - Windows Browser Based (Cloud)	Browser Based (Cloud) Mobile - iOS Mobile - Android Installed - Windows Installed - Mac Mobile - Windows Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Available	Not Available	Not Available
	Get help choosing	Get help choosing	Get help choosing

Security & Compliance

Certifications, data handling, and security controls for IT and compliance evaluators.

SOC 2	—	✓ Yes	—
HIPAA	—	✗ No	—
GDPR	—	✓ Yes	—
Data Encryption	—	✓ Yes	—
Data Residency	🇺🇸 US	🌐 Global	🇺🇸 US

OnTask vs Smallpdf User Reviews & Rating Comparison

User Ratings	4.8 (based on 25 reviews)	3.2 (based on 518 reviews)	5 (based on 24 reviews)
Rating Distribution	0 0 0 0 0	807 4 0 6 25	0 0 0 0 0
Spotsaas Editor’s POV generated by AI	Buyer sentiment Buyers generally praise OnTask for its ease of use and efficiency in document creation, though some note concerns about pricing clarity and customization limits. What buyers like Ease of use Speed of document creation Accuracy and reliability Common complaints Pricing transparency Limited customization	Buyer sentiment Buyer sentiment is mixed across 842 reviews, so it is worth reviewing the tradeoffs closely. What buyers like Fast PDF creation Easy to use Supports multiple formats Common complaints Limited editing features Basic functionality No advanced PDF management	Buyer sentiment Users highly appreciate Documate's efficiency in creating and managing technical documents, reflected in a perfect rating. What buyers like Ease of use Document version control Template availability Common complaints Lack of pricing transparency Limited collaboration features
Pros and Cons	Ease of use with workflow-specific templates Quick document creation from forms or templates High accuracy and on-time delivery of documents Limited information on pricing transparency Potential lack of advanced customization options	Quickly converts various document types to PDF User-friendly design for all skill levels Fast conversion speeds enhance productivity Limited editing capabilities compared to competitors Basic features may not meet all needs	Speeds up creation of technical documents using templates Version control keeps documents up-to-date Searchable document repository enables fast information retrieval Pricing details are not publicly available, requiring sales contact Limited information on collaboration or integration features
Positive Reviews	No reviews available for the product	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews	Read reviews

List of Customers

Customers	No Customers information available.	Verizon Hilton Unilever	No Customers information available.

Media and Screenshots

Screenshots	No screenshots available.	No screenshots available.	3 Screenshots
Videos	3 Videos	3 Videos	2 Videos

Alternatives

Alternatives	Smart Forms 5 DocuWare 4.3 Documint	AltoPDF 4.9 ZonePDF 4.5 iLovePDF 4.6	Docupilot SimplyDocs Documentator

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

Frequently asked questions

Which is better, OnTask or Smallpdf?: OnTask edges out the other on user ratings (4.8 vs 3.2). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
Do OnTask and Smallpdf offer a free trial?: Yes, both OnTask and Smallpdf offer a free trial.
What is the starting price of OnTask vs Smallpdf?: OnTask starts at $49 /Month. Smallpdf starts at $7 /User/Month.
What are the top alternatives to OnTask?: Top alternatives to OnTask include Smart Forms, DocuWare, Documint, pdfFiller, Formstack Documents.
What are the top alternatives to Smallpdf?: Top alternatives to Smallpdf include AltoPDF, ZonePDF, iLovePDF, Adobe Acrobat DC, pdfFiller.

OnTask vs Smallpdf vs Documate Comparison

OnTask

Smallpdf

Documate

OnTask vs Smallpdf vs Documate — at a glance

Key differences between OnTask and Smallpdf

Compare OnTask vs Smallpdf vs Documate — and walk away knowing which one fits.

OnTask

Smallpdf

Documate

Download this OnTask vs Smallpdf vs Documate comparison

Biggest differences

Description

Entry Level Pricing

Free Trial Availability

User Ratings

Best Company Size

Software Demo

Demo

Get shortlist help from a software advisor

How big is your team?

Compare OnTask, Smallpdf and Documate on pricing

Other Details

Organization Types supported

Platforms Supported

Modes of support

API Support

Security & Compliance

OnTask vs Smallpdf User Reviews & Rating Comparison

List of Customers

Customers

Media and Screenshots

Screenshots

Videos

Alternatives

Frequently asked questions