Which is better, ONLYOFFICE or Scan123?

Scan123 edges out ONLYOFFICE based on user ratings across 28 reviews. That said, the best pick depends on your workflow — ONLYOFFICE may be a stronger fit for specific team sizes or use cases. Review the full comparison to decide.

What are the main differences between ONLYOFFICE and Scan123?

Key differences between ONLYOFFICE and Scan123 include pricing (ONLYOFFICE starts at $1,100 vs Scan123 at undisclosed); target audience (ONLYOFFICE targets Large Enterprises while Scan123 serves Medium Business). Use the Spotsaas comparison table to evaluate each dimension before deciding.

Do both ONLYOFFICE and Scan123 offer a Free trial?

Yes, both ONLYOFFICE and Scan123 offer a Free Trial.

Who are the typical users of ONLYOFFICE?

ONLYOFFICE is built primarily for Large Enterprises, Medium Business, Small Business — worth checking against your own team profile before comparing further.

Who are the typical users of Scan123?

Scan123 is built primarily for Medium Business, Small Business — worth checking against your own team profile before comparing further.

What is the starting price of ONLYOFFICE and Scan123?

The starting price of ONLYOFFICE is $1,100per One Server. Pricing for Scan123 is unavailable.

What are the best alternatives to ONLYOFFICE?

Some top alternatives to ONLYOFFICE include PandaDoc, Nimbus Note, Zoho Docs, CDOC, LibreOffice.

What are the best alternatives to Scan123?

Some top alternatives to Scan123 include CollaborateCloud, Content Central, CDOC, DocUp, Cabinet EDMS.

ONLYOFFICE vs Scan123 Comparison

Last updated: July 6, 2026

ONLYOFFICE

4.3(45 reviews)

Starting at $1,100 per One Server

Free Trial
Large Enterprises
Medium Business

ONLYOFFICE is an intelligent office suite for documents and email, created on the basis of Open Source technology. It includes a powerful Document Manager, a robust Spreadsheet Editor and a handy Presentation tool. ONLYO…

View Pricing Read Reviews

Scan123

4.6(28 reviews)

Starting at Contact for pricing

Free Trial
Medium Business
Small Business

Scan123 is a secure document management platform designed to help businesses digitize, store, and access their files with ease. Built for industries like automotive dealerships, trucking companies, and home care provider…

View Pricing Read Reviews

Scan123 leads on user satisfaction with a 4.6-star rating across 28 reviews.

ONLYOFFICE vs Scan123 — at a glance

Feature	ONLYOFFICE	Scan123
Rating	4.3 / 5	4.6 / 5
Reviews	45	28
Starting price	$1,100 per One Server	Contact for pricing
Free trial	Yes	Yes
Free version	No	No
Best for	Large Enterprises, Medium Business, Small Business	Medium Business, Small Business
Category	Document Management Software	Cloud Content Collaboration Software
Platforms	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac	SaaS/Web/Cloud, Mobile - Android, Installed - Windows
API	Available	—
Support modes	Business Hours, Online	Online
Certifications	GDPR	—
Data residency	Global	US

Key differences between ONLYOFFICE and Scan123

Pricing: ONLYOFFICE starts at $1,100 per One Server. Scan123 pricing is not publicly listed.
Target audience: ONLYOFFICE is built for Large Enterprises and Medium Business, while Scan123 targets Medium Business and Small Business.
User satisfaction: Scan123 scores higher with a 4.6-star average.
Deployment: ONLYOFFICE supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Scan123 supports SaaS/Web/Cloud, Mobile - Android, Installed - Windows.

ONLYOFFICE vs Scan123 — find the better fit before you commit.

Which tool fits your team best

Which is actually cheaper for your team size

Where each product wins, per real buyers

Most Document Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Biggest differences

Features

Pricing

Buying details

Security

Buyer feedback

Integrations

Product tour

Other options

	ONLYOFFICE (52) Talk to an expert Talk to an expert	Scan123 (28) Talk to an expert Talk to an expert

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ONLYOFFICE vs Scan123: Biggest differences

Affiliate Disclosure

Start here before you go deeper into features.

ONLYOFFICE

Best for SMBs needing integrated document collaboration and CRM in one platform.

Choose if

You want an all-in-one solution combining document editing with CRM capabilities.
Your team values easy online collaboration and intuitive, user-friendly interfaces.
You operate a small to medium business or social venture focused on remote teamwork.

Consider alternatives if

Your workflows require advanced document formatting features like mirror margins.
You need robust mobile app support for on-the-go document access and editing.

Scan123

Best for

Medium Business, Small Business

ONLYOFFICE typically suits Large Enterprises and Medium Business. Scan123 tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.

Description	ONLYOFFICE is an intelligent office suite for documents and email, created on the basis of Open Source technology. It includes a powerful Document Manager, a robust Spreadsheet Editor and a ... Read More about ONLYOFFICE	Scan123 is a secure document management platform designed to help businesses digitize, store, and access their files with ease. Built for industries like automotive dealerships, trucking ... Read More about Scan123
Entry Level Pricing	Starts from $1,100	Not Available
Free Trial Availability	Get Free Trial	Get Free Trial
SpotScore What's this? ↗	9.6/10	Not Available
User Ratings Based on verified Spotsaas reviews	4.28 (45)	4.59 (28)
Best Company Size	Small BusinessMedium Business	10–200 Employees
	Get pricing help	Get pricing help

Where each option fits best

See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.

Based on buyer reviews and verified product data collected by Spotsaas.

Strengths

Key strengths

ONLYOFFICE

No key benefits available yet.

Scan123

Fast, Paperless Transformation: Scan123 allows users to convert physical paperwork into searchable, digital records, helping companies transition away from paper-based systems quickly and efficiently.
Remote Access and Secure Sharing: Its cloud-based architecture lets remote work by allowing access to documents from any device while maintaining strict permission-based sharing.
Ease of Use with Minimal IT Dependence: Designed for businesses without dedicated IT teams, Scan123 offers easy onboarding, intuitive interfaces, and responsive support to help users get started with minimal technical overhead.

Best fit

ONLYOFFICE

No best-fit guidance available yet.

Scan123

10–200 Employees
Automotive dealerships, home care, trucking and logistics, legal, healthcare services, equipment rental, real estate, insurance
Office Managers, Service Directors, Operations Managers, Compliance Officers, IT Support Staff, Administrative Assistants, Records Managers, HR Coordinators

Watchouts

Reasons buyers look elsewhere

ONLYOFFICE

No alternatives guidance available yet.

Scan123

Lacks built-in payroll and HR features — teams over 50 employees typically add Gusto or ADP
Missing native integrations with Microsoft 365 and Google Workspace — requires manual setup or third-party connectors
No AI-powered document tagging or auto-categorization — competitors like Adobe and Kofax offer machine learning-based extraction

Software Demo

Demo

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We tailor recommendations to companies your size.

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How do ONLYOFFICE and Scan123 Compare on Features?

Total Features	9 Features	5 Features
Unique Features	No unique features	No unique features
	Get Quote	Get Quote

Compare ONLYOFFICE and Scan123 on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option
Starting From	$1,100	Not Available
Pricing Plans	Not Available	Not Available
Pricing Page
	View detailed pricing	View detailed pricing

ONLYOFFICE vs Scan123: Other Details

Organization Types supported	Large Enterprises Medium Business Small Business Freelancers Individuals	Large Enterprises Medium Business Small Business Freelancers Individuals
Platforms Supported	Browser Based (Cloud) Mobile - Android Installed - Windows Installed - Mac Mobile - iOS Mobile - Windows Browser Based (Cloud)	Browser Based (Cloud) Mobile - Android Installed - Windows Installed - Mac Mobile - iOS Mobile - Windows Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Available	Not Available
	Get help choosing	Get help choosing

ONLYOFFICE vs Scan123 Security & Compliance

Certifications, data handling, and security controls for IT and compliance evaluators.

GDPR	✓ Yes	—
Single Sign-On (SSO)	✓ Yes	—
Data Encryption	✓ Yes	—
Audit Logs	✓ Yes	—
Data Residency	🌐 Global	🇺🇸 US

ONLYOFFICE User Reviews & Rating Comparison

User Ratings	4.28 (based on 45 reviews)	4.59 (based on 28 reviews)
Rating Distribution	28 20 2 2 0	24 3 1 0 0
Spotsaas Editor’s POV generated by AI	Buyer sentiment Users appreciate ONLYOFFICE for its collaborative features and ease of use but note limitations in formatting options and mobile accessibility. What buyers like Collaboration and teamwork All-in-one office tools User-friendly interface Common complaints Limited document formatting Lack of mobile apps	Buyer sentiment Buyer sentiment is very strong across 28 reviews, with consistently positive feedback. What buyers like Users benefit from a guided onboarding experience with customer support available via call, email, or chat, making it accessible even for non-technical staff. SOC 2 and HIPAA certifications ensure high levels of data protection, giving businesses peace of mind when storing sensitive information. Teams can access files from anywhere with an internet connection, enabling flexibility and supporting hybrid or remote work models. Common complaints Scan123 may not integrate as smoothly with common third-party productivity tools or enterprise software, potentially limiting its usefulness in highly integrated tech stacks. It lacks advanced collaboration features like live commenting, version control, or workflow automation that are often required in large, cross-functional teams. Larger corporations with advanced document lifecycle needs may find Scan123 insufficient for document retention schedules, eDiscovery, or industry-specific compliance workflows.
Pros and Cons	Easy online collaboration and document sharing All-in-one platform combining document editing and CRM User-friendly and visually appealing interface Limited margin options in document editing No mobile app versions available	Users benefit from a guided onboarding experience with customer support available via call, email, or chat, making it accessible even for non-technical staff. SOC 2 and HIPAA certifications ensure high levels of data protection, giving businesses peace of mind when storing sensitive information. Teams can access files from anywhere with an internet connection, enabling flexibility and supporting hybrid or remote work models. Scan123 may not integrate as seamlessly with common third-party productivity tools or enterprise software, potentially limiting its usefulness in highly integrated tech stacks. It lacks advanced collaboration features like live commenting, version control, or workflow automation that are often required in large, cross-functional teams.
Positive Reviews	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews

ONLYOFFICE and Scan123 Customers

Customers	Oracle DIPF Paris-Sud University	No Customers information available.

Media and Screenshots

Screenshots	5 Screenshots	4 Screenshots
Videos	3 Videos	1 Videos

Top Alternatives to ONLYOFFICE and Scan123 in 2026

Alternatives	PandaDoc 4.9 Nimbus Note 4.88 Zoho Docs 4.54	CollaborateCloud Content Central 3.67 CDOC 4.2

Frequently asked questions

Which is better, ONLYOFFICE or Scan123?: Scan123 edges out the other on user ratings (4.6 vs 4.3). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
Do ONLYOFFICE and Scan123 offer a free trial?: Yes, both ONLYOFFICE and Scan123 offer a free trial.
What is the starting price of ONLYOFFICE vs Scan123?: ONLYOFFICE starts at $1,100 per One Server. Scan123 starts at Contact for pricing.
What are the top alternatives to ONLYOFFICE?: Top alternatives to ONLYOFFICE include PandaDoc, Nimbus Note, Zoho Docs, CDOC, LibreOffice.
What are the top alternatives to Scan123?: Top alternatives to Scan123 include CollaborateCloud, Content Central, CDOC, DocUp, Cabinet EDMS.

ONLYOFFICE vs Scan123 Comparison

ONLYOFFICE

Scan123

ONLYOFFICE vs Scan123 — at a glance

Key differences between ONLYOFFICE and Scan123

ONLYOFFICE vs Scan123 — find the better fit before you commit.

ONLYOFFICE

Scan123

Download this ONLYOFFICE vs Scan123 comparison

ONLYOFFICE vs Scan123: Biggest differences

Description

Entry Level Pricing

Free Trial Availability

SpotScore

User Ratings

Best Company Size

Where each option fits best

Key strengths

Best fit

Reasons buyers look elsewhere

Software Demo

Demo

Get decision help from a software advisor

How big is your team?

How do ONLYOFFICE and Scan123 Compare on Features?

Compare ONLYOFFICE and Scan123 on pricing

ONLYOFFICE vs Scan123: Other Details

Organization Types supported

Platforms Supported

Modes of support

API Support

ONLYOFFICE vs Scan123 Security & Compliance

ONLYOFFICE User Reviews & Rating Comparison

ONLYOFFICE and Scan123 Customers

Customers

Media and Screenshots

Screenshots

Videos

Top Alternatives to ONLYOFFICE and Scan123 in 2026

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Frequently asked questions