Buyer's Guide · Netherlands
Dutch Billing and Invoicing Software in 2026
By Rajat Gupta, Founder & Lead Reviewer
Also available in:
This guide ranks the 20 best Billing and Invoicing Software options overall, as of 2026, ordered by SpotScore — a composite of ratings, verified reviews, and feature coverage. It is paired with a Dutch buying guide covering the regulations and criteria that matter most for Dutch teams, so the ranking can be weighed against what the Netherlands specifically requires.
Top Billing and Invoicing Software Overall: Quick Comparison
Ranked by SpotScore across the global market — a composite of ratings, reviews, and feature coverage
| # | Product | SpotScore | Rating | Pricing model |
|---|---|---|---|---|
| 1 | Invoice2go | 9.8 | 4.5/5 (53) | Free Trial |
| 2 | BillQuick | 9.4 | 4.1/5 (90) | Paid |
| 3 | Invoicera | 9.4 | 4.5/5 (25) | Freemium |
| 4 | Hiveage | 9.3 | 4.6/5 (6) | Freemium |
| 5 | Zoho Invoice | 9.3 | 4.8/5 (292) | Freemium |
| 6 | Lago | 9.2 | 4.6/5 | Free |
| 7 | Aiwyn | 9.2 | 4.6/5 | Paid |
| 8 | Moon Invoice | 9.2 | 5.0/5 (77) | Free Trial |
| 9 | Invoice Home | 9.2 | 5.0/5 (119) | Free Trial |
| 10 | Zervant | 9.1 | — | Freemium |
| 11 | OneBill | 9.1 | 4.7/5 (3) | Paid |
| 12 | Invoicely | 9.1 | 4.4/5 (37) | Freemium |
| 13 | Invoiced | 9.1 | 4.8/5 (298) | Free Trial |
| 14 | Invoice Ninja | 9.1 | 4.9/5 (41) | Freemium |
| 15 | AccountSight | 9.1 | 4.8/5 (68) | Freemium |
| 16 | Digits | 9.0 | 4.5/5 | Paid |
| 17 | Square Invoices | 9.0 | 4.9/5 (126) | Freemium |
| 18 | InvoiceBerry | 9.0 | 4.8/5 (46) | Free Trial |
| 19 | SherpaDesk | 8.9 | 4.4/5 (29) | Freemium |
| 20 | GetMyInvoices.com | 8.8 | 4.6/5 (30) | Free Trial |
1. Invoice2go
Streamline your billing with Invoice2go.
- SpotScore
- 9.8/10
- User rating
- Pricing model
- Free Trial
Invoice2go is a mobile-first invoicing app for solo practitioners, tradespeople, and small service businesses who create and send invoices from a smartphone. It covers standard invoicing, payment acceptance via PayPal and credit cards, and basic revenue reporting. The base plan caps client and invoice counts, which may force an upgrade earlier than expected for growing businesses, and it lacks mileage tracking or automated payment notifications.
2. BillQuick
Transform your business with efficient billing software.
- SpotScore
- 9.4/10
- User rating
- Pricing model
- Paid
BillQuick is the affordable billing and invoicing software that turns your business into an organized enterprise. With a sweet interface, built-in embedded accounting, integrated credit card processing, easy setup and automatic backups.It's easy to use, easy to learn and it comes with all the tools you need to run a professional business on the internet.
3. Invoicera
Streamline your business finances with ease.
- SpotScore
- 9.4/10
- User rating
- Pricing model
- Freemium
Invoicera is a cloud-based billing and invoicing software, which helps in online transaction processing. It is easy to use, scalable, and designed to fit the business of any size.It is easy to use, features beautiful invoices and estimates, tracks time, integrates with your payments provider, sends reminders to your clients by email or SMS text message and includes advanced reporting and invoicing capabilities.
4. Hiveage
Streamline your billing process effortlessly with Hiveage.
- SpotScore
- 9.3/10
- User rating
- Pricing model
- Freemium
Hiveage is a billing and invoicing tool for freelancers and small service businesses who need automated recurring invoices, payment tracking, and basic bookkeeping without the complexity of full accounting software. It handles auto-renewing invoice schedules so owners can manage client billing without a dedicated finance team. Its low cost makes it a practical starting point for service businesses under 10 people.
5. Zoho Invoice
Streamline your invoicing process and boost your business.
- SpotScore
- 9.3/10
- User rating
- Pricing model
- Freemium
Zoho Invoice allows you to save time by capturing and organizing your invoices, estimates and receipts from anywhere, while automating recurring billing. It's an efficiently designed invoice management software that helps you save money by automating payments and reminders so you can focus on other aspects of growing your business.
6. Lago
Open-source metered billing and usage-based pricing infrastructure for SaaS
- SpotScore
- 9.2/10
- User rating
- Pricing model
- Free
Lago is an open-source metered billing and usage-based pricing infrastructure platform. It allows SaaS companies to implement complex pricing models — per-seat, usage-based, hybrid, and consumption pricing — with a billing engine that handles metering, aggregation, invoicing, and payment collection. Available as self-hosted (open source, MIT license) or cloud-hosted, Lago is the developer-first alternative to Stripe Billing, Chargebee, and Maxio for companies building usage-based or hybrid pricing models. Backed by $22M in Series A funding.
7. Aiwyn
Revenue automation platform for accounting firms — faster billing and collections
- SpotScore
- 9.2/10
- User rating
- Pricing model
- Paid
Aiwyn is a revenue automation platform built exclusively for accounting firms, automating the billing, collections, and cash flow processes that consume partner and admin time. It connects to existing practice management software (Thomson Reuters, CCH, Canopy) to automate invoice generation, payment collection, engagement letters, and cash application — replacing the manual workflows that delay billing by weeks and slow cash collection. Aiwyn is backed by $20M+ in funding and used by top 100 CPA firms to reduce DSO (days sales outstanding) and increase billing velocity.
8. Moon Invoice
Effortless invoicing for small businesses.
- SpotScore
- 9.2/10
- User rating
- Pricing model
- Free Trial
Moon is SaaS software to create, send and receive invoices. It covers sales and services, online payment collection, accounting and statistics. It works with any currency, and integrates with any accounting software. Moon Invoice is an online invoicing and billing platform that helps small business owners save time, reduce costs, and get paid faster.
9. Invoice Home
Effortless invoicing made easy.
- SpotScore
- 9.2/10
- User rating
- Pricing model
- Free Trial
Invoice Home is an invoicing tool for small businesses and self-employed individuals who need to create and send professional invoices quickly across multiple devices. It tracks income across time periods and lets users access invoices from laptops, tablets, or phones without losing functionality. Customer support is consistently rated as responsive, which is a practical advantage for users without accounting staff.
10. Zervant
Effortless billing and invoicing for your business.
- SpotScore
- 9.1/10
- Pricing model
- Freemium
Zervant is a billing and invoicing software that allows you to charge your clients and keep an online record of transactions. It has a more professional UI, and allows its users to choose between a wide variety of themes. Zervant also grants admin privileges to multiple people, for easier collaboration between departments.
11. OneBill
Streamline your billing processes and boost profits.
- SpotScore
- 9.1/10
- User rating
- Pricing model
- Paid
OneBill is a web-based billing and invoicing service designed to help you increase your sales, decrease your costs and simplify your finances. It's online software so there's nothing to download or install on your computer. You can also access it from anywhere by using any device that has internet access.
12. Invoicely
Effortless invoicing for streamlined business success.
- SpotScore
- 9.1/10
- User rating
- Pricing model
- Freemium
Invoicely is a cloud-based application for creating, sending, and tracking invoices directly from your web browser.It is billing and invoicing software that helps you design, send and manage professional invoices, estimates, quotes, receipts and other important business documents. It's simple to use. It's reliable, secure, and extremely scalable. It's flexible enough to handle any business need – from invoices and quotes to customer service and back office reporting.
13. Invoiced
Effortlessly manage your invoices online.
- SpotScore
- 9.1/10
- User rating
- Pricing model
- Free Trial
Invoiced is online invoicing software that helps you generate, send and track invoices online. It is free cloud-based billing and invoicing software that makes it easy to create, send, receive, and track bills and invoices for your small business. It enables you to send professional quality invoices and estimates to your clients quickly. It can also be used for quoting, sending order confirmations, managing quotes, inventory, purchases, support tickets, accounting and more.
14. Invoice Ninja
Streamline your invoicing and billing with ease.
- SpotScore
- 9.1/10
- User rating
- Pricing model
- Freemium
Invoice Ninja is powerful billing and invoicing software that can grow with your business. Whether you are a one-man show or a large corporation, Invoices Ninja has endless customization options to fit your needs. It allows you to invoice securely, manage your customer database, view your company's financials, and much more.
15. AccountSight
Efficient time tracking for better business management.
- SpotScore
- 9.1/10
- User rating
- Pricing model
- Freemium
AccountSight Time Tracking Software provides a full range of time tracking and reporting features that help you run your business more efficiently. Whether managing individual projects or large departments, you can easily create accounts, assets, and tasks, assign resources, track the status of work in progress, and create reports for management, budgeting, employee review, and more.
16. Digits
AI-powered bookkeeping and financial intelligence platform for SMBs
- SpotScore
- 9.0/10
- User rating
- Pricing model
- Paid
Digits is an AI-powered financial management platform for small and medium-sized businesses, combining automated bookkeeping, real-time financial reporting, and an AI financial analyst in one tool. It connects to bank accounts, credit cards, and payroll systems to categorize transactions automatically, close books faster, and surface insights through natural-language queries. Backed by $60M in funding and built by the founders of Crashlytics, Digits is designed to give growing companies the financial clarity of an in-house CFO without the cost.
17. Square Invoices
Effortless invoicing and payment for small businesses.
- SpotScore
- 9.0/10
- User rating
- Pricing model
- Freemium
Square Invoices is easy, intuitive, and affordable billing and invoicing software for small businesses. Square Invoices integrates seamlessly with Square Point of Sale so you can send estimates, bills, and invoices from within the app. This solution makes it easy for freelancers, consultants and service-based business owners to manage their invoices and get paid online.
18. InvoiceBerry
Streamline your billing and boost your business.
- SpotScore
- 9.0/10
- User rating
- Pricing model
- Free Trial
InvoiceBerry is a cloud based billing & invoicing software with multi-user capability. It has ability to send bills to multiple customers in bulk, payments tracking, recurring billing functionality, invoice reminding and fully integrated with most payment gateways and merchant accounts. It helps you manage, organize and grow your business over the internet.
19. SherpaDesk
Effortless help desk management for all your needs.
- SpotScore
- 8.9/10
- User rating
- Pricing model
- Freemium
SherpaDesk helps companies manage their help desks, including ticketing, knowledge base, customer care, call tracking and more. It also helps companies provide online training to customers, set up web forums for communities or internal teams, self service ticket submission via the web or email for customers to submit their own tickets to help desk, automatically route inquiries to the right person on help desk staff.
20. GetMyInvoices.com
Streamline your invoicing with ease.
- SpotScore
- 8.8/10
- User rating
- Pricing model
- Free Trial
GetMyInvoices.com is an invoice aggregation tool for accounting and back-office teams that spend significant time manually collecting invoices from vendor portals, email inboxes, and cloud apps. It automatically retrieves documents from connected sources and routes them to accounting platforms, cutting the recurring effort of chasing and organizing supplier invoices each month.
How to Choose Billing and Invoicing Software in the Netherlands
In the Netherlands, your business must navigate a complex landscape of regulations when selecting Billing & Invoicing Software. The primary governing bodies include the Belastingdienst (Dutch Tax Authority) and the Autoriteit Persoonsgegevens (Dutch Data Protection Authority). Compliance with the Algemene Verordening Gegevensbescherming (GDPR) and the Wet op de omzetbelasting 1968 (VAT Act) is essential. Your core challenge lies in ensuring that your software not only meets these compliance requirements but also integrates seamlessly with your existing financial systems. Failure to comply can lead to significant penalties, including fines up to €5 million or 4% of your annual global turnover for GDPR violations, and VAT penalties that can reach €5,000 for incorrect filings. Understanding these obligations will empower you to make informed decisions about your software investments.
Dutch rules put a seven-year clock on invoice retention and require the original form to survive it, which makes export and long-term readability a real evaluation criterion for billing and invoicing software.1 Major local players such as Exact and AFAS Software dominate the market, providing tailored solutions for Dutch businesses.
Key Regulations
Algemene Verordening Gegevensbescherming (GDPR)
The GDPR mandates that your business must protect personal data and privacy of EU citizens. Your Billing & Invoicing Software must include features for data encryption, access controls, and the ability to delete personal data upon request. Non-compliance can result in fines up to €20 million or 4% of your annual global turnover, whichever is higher.
Wet op de omzetbelasting 1968 (VAT Act)
Under the VAT Act, your software must generate compliant invoices that include specific information such as VAT identification numbers and applicable VAT rates. If your software fails to produce VAT-compliant invoices, you risk penalties of up to €5,000 and potential audits from the Belastingdienst.
Wet bescherming persoonsgegevens (Wbp)
Although the Wbp has been largely replaced by the GDPR, it still influences how personal data is handled in the Netherlands. Your software must provide mechanisms for obtaining consent from individuals before processing their data. Failure to comply can lead to fines and reputational damage.
Wet op de jaarrekening (Financial Statements Act)
This act requires that your financial records, including invoices, must be maintained for a minimum of seven years. Your software should facilitate easy archiving and retrieval of invoices to comply with this requirement. Non-compliance can lead to fines and issues during audits.
Regeling elektronische facturering (Regulation on Electronic Invoicing)
This regulation requires that electronic invoices sent to public authorities must meet specific technical standards. Your software must support formats such as UBL or XML to ensure compliance. Failure to comply can result in rejection of invoices and delayed payments.
Wet op de economische delicten (Economic Offences Act)
This act encompasses various economic crimes, including VAT fraud. Your software must include features to detect and prevent fraudulent activities, such as duplicate invoicing. Non-compliance can lead to criminal charges and severe financial penalties.
What to Look For
GDPR-compliant data handling features
Your software must include features that ensure compliance with GDPR, such as data encryption and user consent management. Verify that the vendor can demonstrate how their software protects personal data and allows for data subject rights. This is crucial to avoid hefty fines and reputational damage.
VAT-compliant invoice generation
The software must generate invoices that comply with the VAT Act, including necessary details like VAT rates and identification numbers. Ensure that the vendor can provide examples of compliant invoices and confirm their software's ability to adapt to any changes in VAT legislation.
Electronic invoicing standards support
Your software should support the UBL or XML formats for electronic invoicing as mandated by the Regulation on Electronic Invoicing. Confirm with the vendor that their software can generate and process invoices in these formats to ensure timely payments from public authorities.
Archiving and retrieval capabilities
The software must provide robust archiving features to comply with the Financial Statements Act, allowing you to retain invoices for at least seven years. Ask vendors how their software handles data retention and retrieval to ensure compliance during audits.
Fraud detection mechanisms
Your software should include features that help detect and prevent VAT fraud, such as alerts for duplicate invoices. Verify that the vendor has implemented measures to comply with the Economic Offences Act, as failure to do so can lead to severe penalties.
User access controls
The software must have strong user access controls to comply with GDPR requirements. Ensure that the vendor can demonstrate how their software restricts access to personal data based on user roles, which is critical for data protection.
Common mistake: A common mistake among Dutch businesses is purchasing Billing & Invoicing Software that lacks proper GDPR compliance features. This oversight can lead to severe penalties, including fines up to €20 million. Before signing any contract, ensure the vendor provides clear evidence of their software's compliance with GDPR requirements to protect your business from legal repercussions.
Compliance Checklist
Does the software support GDPR-compliant data handling?
This question is crucial because non-compliance with GDPR can result in fines up to €20 million. If the vendor answers no, you should seek alternatives that prioritize data protection.
Can the software generate VAT-compliant invoices?
This is essential for compliance with the VAT Act. A negative response means you risk penalties and potential audits from the Belastingdienst.
Does the software support electronic invoicing standards like UBL or XML?
Compliance with the Regulation on Electronic Invoicing is mandatory for public contracts. If the answer is no, you will face issues with invoice acceptance.
Does the software provide archiving features for at least seven years?
This is a requirement under the Financial Statements Act. If the vendor cannot confirm this, you risk non-compliance during audits.
Are there built-in fraud detection mechanisms in the software?
This is necessary to comply with the Economic Offences Act. A lack of such features could expose your business to legal risks.
Does the software have user access controls for data protection?
This is essential for GDPR compliance. If the vendor cannot confirm this, you should reconsider your options.
Questions to Ask Vendors
- How does your software ensure compliance with GDPR?
- Can you provide examples of VAT-compliant invoices generated by your software?
- What electronic invoicing standards does your software support?
- How does your software handle data archiving for compliance purposes?
- What fraud detection features are included in your software?
Frequently Asked Questions
In the Netherlands, your Billing & Invoicing Software must comply with the Wet op de omzetbelasting 1968 (VAT Act). This includes generating invoices that display VAT identification numbers and applicable VAT rates. Failure to comply can result in penalties of up to €5,000 and potential audits from the Belastingdienst. Ensure your software can produce compliant invoices to avoid these risks.
Yes, Billing & Invoicing Software must comply with the Algemene Verordening Gegevensbescherming (GDPR) in the Netherlands. This regulation requires businesses to protect personal data and provide mechanisms for data subject rights. Non-compliance can lead to fines up to €20 million or 4% of your annual global turnover. Verify that your software includes features for data protection and user consent management.
Non-compliance with invoicing regulations such as the VAT Act can lead to penalties of up to €5,000, while GDPR violations can result in fines reaching €20 million. Additionally, businesses may face audits and reputational damage. It's essential to ensure your Billing & Invoicing Software meets all regulatory requirements to mitigate these risks.
Yes, the Regulation on Electronic Invoicing mandates that electronic invoices sent to public authorities must comply with specific standards, such as UBL or XML formats. Failure to adhere to these standards can result in invoice rejection and delayed payments. Ensure your software supports these formats to facilitate smooth transactions with public entities.
Under the Wet op de jaarrekening (Financial Statements Act), invoices must be retained for a minimum of seven years. Your Billing & Invoicing Software should provide features for easy archiving and retrieval of invoices to comply with this requirement. Non-compliance can lead to fines and issues during audits.
Billing and invoicing software in the Netherlands typically supports various payment methods including iDEAL, credit cards, PayPal, and bank transfers. It’s important for businesses to choose software that accommodates the preferences of their customers to facilitate quicker payments.
To ensure user-friendliness for Dutch clients, select invoicing software that offers a Dutch language option and complies with local invoicing standards. Additionally, features like customizable templates and clear payment instructions can enhance the user experience.
The average costs for billing and invoicing software in the Netherlands can range from €10 to €100 per month, depending on the features and scalability required. Many providers offer tiered pricing plans based on the number of users or transactions.
Freelancers in the Netherlands should look for invoicing software that includes features like recurring invoices, expense tracking, and customizable invoice templates. Additionally, integration with Dutch tax systems for VAT calculations is essential.
When selecting invoicing software in the Netherlands, consider integration options with popular accounting software like Exact Online, AFAS, or Twinfield. This ensures streamlined financial management and compliance with Dutch accounting regulations.
Invoicing software can improve cash flow by automating invoicing processes, sending reminders for overdue payments, and allowing for quick payment options. This efficiency reduces the time it takes for businesses to receive payments from clients.
The Dutch Tax Authority (Belastingdienst) oversees electronic invoicing compliance, ensuring that businesses adhere to tax regulations. Companies must register their electronic invoices in accordance with Dutch VAT laws to avoid penalties.
Yes, many billing and invoicing software solutions in the Netherlands offer multi-currency support, allowing businesses to invoice clients in various currencies. This is particularly beneficial for companies with international clients.
Cloud-based invoicing software in the Netherlands offers advantages such as accessibility from anywhere, automatic updates, and enhanced security. Additionally, it typically features backup solutions that help safeguard financial data.
To evaluate the ROI of billing and invoicing software, consider factors such as time saved on invoicing tasks, reductions in late payments, and improved cash flow. Comparing these benefits against the software's costs will help determine its overall value to your business.
Is Electronic Invoicing Mandatory in the Netherlands?
the Belastingdienst is the body whose view counts in the Netherlands, and it publishes that view rather than leaving it to vendors to characterise. The Belastingdienst publishes this openly, so the check can be done before you ever speak to a sales team. The VAT filing rules a package has to satisfy is published directly, so the check takes a minute. One billing and invoicing software product can satisfy the Belastingdienst on one obligation and say nothing about the next, so read the scope of the entry.
Sources1
View Billing and Invoicing Software by Country
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].